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Career Opportunities

Career Opportunities

NAPEO represents a dynamic and growing industry, and we foster an energetic, collaborative, and supportive workplace environment. Careers at NAPEO provide ample opportunitites for growth, education, and development. NAPEO ‚Äčoffers a comprehensive suite of benefits for full time employees including health, dental, vision, 401k, flex spending, generous PTO, free parking, onsite fitness facilities, and more. ‚ÄčNAPEO is an equal opportunity employer.

Current Job Openings

Position Overview: The Director is one of two staff persons responsible for implementing and managing state legislative, regulatory, and grassroots activities of NAPEO through traveling to individual states as directed by the Senior Director of State Government Affairs.

Position Requirements: Must have excellent organizational, negotiating, verbal and written communication skills. Must have experience with legislative and regulatory processes common to state governments and a working knowledge of lobbying strategies, ethics restrictions and requirements.  Must have the ability to handle multiple and demanding tasks simultaneously on tight deadlines.  Must have the ability to travel frequently (approximately 40 percent) to states to lobby on behalf of NAPEO.  Must have the ability to establish and maintain professional and effective working relationships with NAPEO members, NAPEO staff, government officials, lobbyists, and consultants and the ability to determine what issues are important to the membership. Must have prior state government, state lobbying or trade association experience. Knowledge of state insurance laws, state health laws and state implementation of the Patient Protection Affordable Care Act, as well as relationships with state insurance departments and state health departments and HHS, a plus. Knowledge and understanding of industry operations and trends preferred. Bachelor’s degree or higher required.

Positively affect policy/change in targeted states each year:

  • Assist in the development of a strategic plan for priority states for the year and three-year plan for long-range planning.
  • Develop, manage, and implement a strategic plan for targeted states.
  • Respond swiftly and effectively to unexpected legislative and regulatory developments to protect industry interests and improve the regulatory climate if possible.
  • Draft regulatory or legislative initiatives and communications, including legislation, regulations, amendments, formal comments, and communications with decision makers on behalf of NAPEO.
  • Develop and implement grassroots communication strategies for targeted states. 
  • Develop grassroots educational and training materials for targeted states.
  • Prepare correspondence and deliver testimony to state legislative and regulatory bodies expressing the industry’s concerns and positions on relevant issues.
  • Represent NAPEO and PEO industry at hearings, meetings and conferences as official voice of industry on government affairs-related issues.
  • Assist with selection, hiring and supervision of retained lobbyists in specific states.
  • Develop written materials for use by state lobbyists representing NAPEO.
  • Coordinate outreach efforts with NAPEO allies (e.g., state chambers of commerce, NFIB chapters, and other general business groups) to build coalitions on priority issues for all targeted states.

Develop and manage active member involvement in NAPEO state government affairs:

  • Serve as NAPEO contact for PEO members with regard to state legislative and regulatory initiatives.
  • Work with NAPEO’s Government Affairs Committee and leadership councils in individual states to develop and maintain strong working relationship between NAPEO staff and membership.
  • Attend in person leadership council forums in the states and give presentations on state government affairs and the importance of grassroots lobbying and individual involvement for targeted states.
  • Provide assistance, guidance, and training to members and leadership councils with regard to grassroots development, lobbying activities, and government affairs initiatives.
  • Develop materials for lobbyists and members to use with legislators and regulators on general PEO topics and issues.

General administration and other duties as assigned:

  • Coordinate legal and technical government affairs comments with NAPEO’s Government Affairs team.
  • Assist with and supervise tracking of state bills and regulatory activities performed by Legislative Assistant.
  • Regularly review NAPEO’s regulatory database for assigned states. Advise General Counsel on areas for improvement or change.
  • Coordinate updates to NAPEO’s Members-Only web page with current government affairs documents and current events.
  • As appropriate, assist the Senior Director of State Government Affairs and Vice President of Federal Government Affairs in federal legislative affairs.

About NAPEO: NAPEO provides educational services, business resources and government affairs for the growing professional employer organization (PEO) industry. Our membership includes more than 300 PEO companies, as well as 200 associate (vendor/service partner) member companies. NAPEO provides a comprehensive suite of benefits for full time employees including health, dental, vision, 401k, flex spending, generous PTO, free parking, and more. EOE.

The above responsibilities are not intended to be an all-inclusive list of duties of the position described. They are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

To Apply: Please send your cover letter, salary requirements and resume to Daniel Harris, senior director of state government affairs.

Position Overview: The Manager of Leadership Councils & Education will support NAPEO’s strategic plan by facilitating the delivery of education & networking events for the PEO industry.

Position Responsibilities:

Site Selection & Contract Negotiation

Oversee site selection process for leadership council forums and any other pop-up meetings that may arise.

Negotiate these hotel contracts and review with General Counsel and Director of Meetings & Conference Services.  With Director of Meetings & Conference Services approval, recommend hotel contracts for President/CEO signature and brief President/CEO on key details and financial liabilities associated with all contracts.

Maintain knowledge of current hotel contract and negotiation trends. Maintain network of national hotel and regional sales contacts.

Maintain awareness of all NAPEO and related industry events to minimize scheduling conflicts and avoid overlapping educational agendas/programming content.

Logistics

Prepare meeting resumes for leadership council forums and other special events, including food and beverage selection, guarantees, audiovisual requirements and room set-ups.  Employ most effective methodology for containing costs and managing budgets while delivering quality member/guest experiences.

Input all LCFs and other special events into association database and run reports as necessary for these meetings from the database. Also maintain a working knowledge of all meeting functions in association database.

Maintain and update the leadership council forum page of the NAPEO website, and assist with other conference pages, as needed.

Staff conference registration desk at NAPEO’s larger conferences.  Answer registration and membership inquiries as necessary.  Meet needs of participants with the highest level of customer service.  Meet and establish business relations with as many participants as possible.

Marketing/Promotions

Plan and implement marketing and promotion for leadership council forums and other special events that are geared to target audiences and maximize content, form, and function.  Execute most efficient, cost-effective, and high impact meeting promotions using NAPEO publications, Web site, direct mail, and email capabilities.

Program Development

Work with government affairs department and/or leadership council chairs to help with leadership council forum agenda development.

Invite PEO industry and/or legislative speakers to speak at leadership council forums, as needed.

Send speaker confirmations, reminders, and RSVPs for travel and audiovisual needs, as needed for LCFs.  As appropriate, make travel arrangements for speakers within budget allowances.

Perform post-event follow-up with speakers, including thank you notes, evaluation summaries, expense reimbursements, and speaker gifts, as necessary.  

With assistance of Government Affairs Administrative Assistant, compile and format materials for LCFs. Work with speakers and fellow staff to ensure papers are collected, screened and formatted on deadline. Coordinate production and shipment of course materials and registration supplies for LCFs.

Leadership Council Coordination

Be the primary staff contact for all Leadership Council Chairs within the association.

Plan quarterly calls with all Leadership Council Chairs to include agenda preparation, working the rest of the association staff on their areas of expertise, sending out call-information, reminders, and follow-up.

Maintain and update the individual leadership council pages of the NAPEO website.

Webinar Services/Conference Calls

Coordinate all logistics, marketing, follow-up, and anything else that may come up for all NAPEO webinars.

Lead webinars and take care of housekeeping and administrative support during webinars.

Be the key contact for the NAPEO webinar service provider and be able to train other NAPEO staff on the service.

Maintain the relationship with the webinar/conference calling vendor, periodically checking to ensure we have the best services.

Maintain all conference call numbers for the association and ensure all staff have the current information.

Train staff, as needed, on all the services provided.

Finance

Oversee development and tracking of budgets related to LCFs and webinars

Association Teamwork

Maintain full knowledge of current Association programs, services, publications, and membership benefits and dues structure.

Educate members of NAPEO staff on meetings promotions and services.

Identify and maintain favorable working relationships with Executive Committee, Board of Directors, Leadership Council chairs, committee chairs, staff and service providers.

Provide staff support at NAPEO functions and with NAPEO activities, as appropriate, and as requested by the senior management team.

Be aware of, understand and follow the Association’s policies and procedures.

Excellent written and verbal communication skills.  Solid customer service philosophy and attention to detail.  Ability to prioritize multiple projects, work in a fast-paced environment, and meet deadlines.  Interpersonal skills to work effectively with others within the organization. Proficiency with Microsoft Office products, including Word, Outlook, and Excel. Experience with association membership database and reports.  Bachelor’s degree.  Two to four years’ experience in an association setting. Experience in association chapter/component management a plus.

The above responsibilities are not intended to be an all-inclusive list of duties of the position described. They are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

To apply: Please send your cover letter, salary requirements and resume to Robin Schlesinger, Director of Meetings and Conference Services. 

 
Position Overview: The Accounting Manager/Registrar will support NAPEO’s mission and strategic plan by ensuring a seamless purchase process for NAPEO’s members/customers and facilitating the receipt and proper accounting of NAPEO’s revenue.
 
Desired Skills: 
  • Solid customer service philosophy with emphasis on problem solving and exceeding customer expectations.
  • Meticulous attention to detail
  • Knowledge of accounting practices and concepts.
  • Professional written and verbal communication skills.
  • Proficiency with technology, including Word, Outlook, and Excel. Experience with association management systems (MemberSuite) and QuickBooks a plus.
  • Ability to prioritize multiple projects, work in a fast-paced environment, and meet deadlines.
  • Interpersonal skills to work effectively with colleagues and members. 
Position Requirements:
  • Bachelor’s degree with major (or coursework) in accounting or finance, or Associates Degree in Accounting.
  • One to three years’ professional experience, ideally in an association setting.
  • Minimal travel required – 1-3 trips per year to association conference(s)/events.
  • Candidate will remain stationary for long periods of time, move around frequently on-site at events and, on occasion, move conference materials and supplies weighing up to 20 pounds.
Responsibilities Include:              
  • Provide timely and professional customer service by effectively handling phone, email and in-person inquiries from members on all matters related to dues, registrations, invoices, product orders and donations.
  • Process all cash receipts and A/R for NAPEO, including membership dues; event registrations; sponsorship, exhibit, and ad sales; PAC donations; and publication orders.
  • Manage batch processing, remote deposit of checks, as well as merchant account for credit card processing. Ensure timely processing of payments and credits/refunds.
  • Oversee the financial aspects of MemberSuite, NAPEO’s association management system. Ensure proper accounting set-up of all products sold by NAPEO. Generate requested financial reports from MemberSuite, as requested. Train NAPEO staff on use of financial module within NAPEO, as needed. 
  • Ensure NAPEO’s ecommerce forms on portal/website are functioning properly and facilitating the proper sale and accounting of dues, event registrations, product orders and the like.
  • Manage the registration process for all events including console/portal set up, pre-registration, generation of reports and other outputs (including badges, rosters and tickets), oversight and implementation of onsite registration process, and post-event close-out/reconciliation.
  • Manage accounts receivable, including timely distribution of invoices and statements, as well as follow up on delinquent accounts and write-offs, as needed.
  • Perform month-end and year-end closing process for NAPEO and NAPEO PAC. Work closely with NAPEO’s outsourced accountant to ensure proper accounting of all NAPEO income and receivables.
  • Provide requested schedules and other support during NAPEO’s annual audit.
  • Support development of annual operating budget.
  • Ensure proper compliance with NAPEO’s internal controls and accounting practices/policies.
  • Maintain full knowledge of current Association programs, services, publications, and membership benefits and dues structure.
  • Support the overall goals and objectives of the Association through additional responsibilities.
  • Be aware of, understand and follow the Association’s policies and procedures.

The above responsibilities are not intended to be an all-inclusive list of duties of the position described. They are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

To Apply: Please send your cover letter, salary requirements and resume to Melissa Viscovich, chief operating officer.