Career Opportunities

The National Association of Professional Employer Organizations (NAPEO) is seeking a detail-oriented, experienced senior accountant to join our team in Alexandria, VA. As the  leading advocate for the professional employer organization (PEO) industry and the  200,000 small businesses they support, this position (in collaboration with the VP, finance)  will be responsible for executing the month-end close process, reconciling financial  accounts, preparing workpapers and supporting tax filing activities and the annual audit.  The ideal candidate should have strong non-profit accounting skills, experience with key  accounting software (Quick Books Online, Asana and Excel) and the ability to manage  multiple tasks in a fast-paced environment.

This position requires an in-office presence at NAPEO’s headquarters in historic Old Town  Alexandria, VA and reports to the VP Finance.

Key Responsibilities

Month-End Close: 

• Lead and manage the monthly close process, ensuring all activities are completed  accurately and on time using Asana.
• Download and review monthly bank statements, ensuring all transactions are  accurately recorded.
• Record cash receipts in MemberSuite
  •  Create and post batches daily.
  • Ensure timely processing of payments and credits/refunds.
  • Reconcile membership dues from dues product reports.
  • Reconcile advertising/sponsorship sales with sales staff.
  • Run/review AR & credit detail report.
  • Import transactional data from BILL and MemberSuite (CRM) to Quick Books  Online (QBO) using excel import.
  • Ensure proper setup of all products sold by NAPEO and NAPEO PAC. o Generate requested financial reports from MemberSuite.
  • Perform month-end and year-end closing processes for NAPEO and NAPEO  PAC.
• Record payroll entries
• Reconcile all statement of financial position accounts, including:
  • Bank
  • Accounts Receivable
  • Prepaid Expenses
  • Fixed Assets
  • Investments
  • Accounts Payable
  • Accrued Expenses
  • Deferred Revenue
  • Note Payable
• Prepare workpapers for all monthly account reconciliations and ensure they are  thorough and accurate.

Financial Reporting: 

• Prepare monthly financial statements in accordance with US GAAP.
• Review the Statement of Activities to identify and explain budget variances.
• Generate and analyze key reports to ensure the financial health of the organization. 

Audit Support: 

• Support audit preparation by providing timely and accurate documents and  workpapers, including:
  • Bank and investment confirmations
  • Journal entry support
  • Account reconciliations
  • Serve as a point of contact for auditors, addressing requests and ensuring all  required documentation is provided.

Tax Preparation: 

• Assist in the preparation of tax filings, including Form 990, 990T and VA500, ensuring  that workpapers are accurate and organized for the outside accountant.
• Prepare personal property tax filings and manage related documentation.
• Coordinate and prepare 1099 forms for vendors and contractors.

General Accounting: 

• Record journal entries and maintain accurate general ledger records in QBO.
• Reconcile data between the association management software (AMS) and QBO, ensuring consistency across all financial platforms. 

Tools & Systems: 

• Use tools to streamline workflows and enhance financial reporting processes  including:
  • QBO Advanced
  • BILL
  • Reach Reporting
  • Asana
• Utilize Excel for data analysis, reconciliation and reporting.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance or a related field. 
• Minimum of 5 years of experience in accounting or finance, with at least 2 years in a  senior accounting role. 
• Strong experience with month-end close, account reconciliations and financial  reporting. 
• Previous experience with tax preparation and audit support. 
• Experience using QBO and other accounting software tools.
• Familiarity with Asana for task and project management.

Technical Skills

• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, and advanced  formulas). 
• Experience with BILL and Reach Reporting is a plus. 

Other Skills

• Excellent written and verbal communication skills, with a strong command of the  English language. 
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

Certifications

CPA or equivalent certification preferred

Salary Range

$85,000 – $105,000

This job description outlines the primary responsibilities and qualifications required for the  Senior Accountant role, but additional duties may be assigned as needed to support the  goals of the finance department. 

NAPEO provides a comprehensive suite of benefits for full-time employees including  health, dental, vision, 401k, flex spending, generous PTO and more. 

About NAPEO

The National Association of Professional Employer Organizations (NAPEO) is The Voice of  the PEO Industry. PEOs provide payroll, benefits, regulatory compliance assistance, and  other HR services to small and mid-sized companies. NAPEO’s mission is to grow, promote  and support the PEO industry. NAPEO advocates for the interests of PEOs at all levels of  government and provides robust member resources, vital networking opportunities,  relevant and timely education, and effective public relations and marketing support.

To Apply

Please send your cover letter, salary requirements and resume to bsissamis@napeo.org.

Job description

Overview: NAPEO’s manager of communications supports and amplifies the association’s efforts to create a favorable legislative and regulatory environment for the PEO industry, with a particular focus on social media and generating earned media coverage. The director of communications will also write and edit member communications on state and federal issues, produce content for NAPEO’s website and manage other communications and marketing projects to raise awareness of the PEO industry.

This position requires an in-office presence at NAPEO’s headquarters in historic Old Town  Alexandria, VA and reports to the director of public affairs.

Responsibilities:

• Raise NAPEO’s profile by developing and maintaining relationships with reporters at the national level. Proactively pitch story ideas to reporters and utilize NAPEO subject matter experts to generate positive coverage for the association and the industry.
• Manage all of NAPEO’s social media channels to create a digital presence for the association that engages members and followers and presents a positive image.
• Create unique, engaging, and visually appealing social media campaigns for association events and other activities.
• Write and edit NAPEO member communications on state and federal government affairs efforts, including alerts, meeting notices, PAC communications and other materials.
• Work with director of public affairs to implement creative communications and media strategies that amplify NAPEO’s government affairs efforts at the state and federal levels.
• Conduct regular reviews and oversight of the NAPEO website to ensure content is up-to-date and relevant.
• Other duties as assigned.

Requirements:

• 5-7 years of experience in a position that included media relations, social media management, writing, project management and editing/proofreading.
• Bachelor’s degree in communications, journalism or related field.

Skills:

• Ability to collaborate effectively with individuals at all levels and disciplines within the organization.
• Excellent writing skills and ability to write clearly and insightfully about complicated and technical issues.
• Keen attention to detail.
• Familiarity with website content management.
• Proficiency in Microsoft Office software products, including Word, Excel, Outlook and PowerPoint.
• Proficiency with social media tools including Facebook, X and LinkedIn.

Additional Requirements:

• Ability to work at a computer for long periods of time.
• Ability to stand for long periods of time during trade shows, conferences and other events.
• Ability to lift and carry up to 20 lbs. without assistance.
• Ability to travel 2-3 times per year.

The above responsibilities are not intended to be an all-inclusive list of duties of the position described. They are intended only to describe the general nature of the job and are a reasonable representation of its activities.

About NAPEO:

The National Association of Professional Employer Organizations (NAPEO) is The Voice of the PEO Industry^TM. PEOs provide payroll, benefits, regulatory compliance assistance, and other HR services to small and mid-sized companies. NAPEO’s mission is to grow, promote and support the PEO industry. NAPEO advocates for the interests of PEOs at all levels of government and provides robust member resources, vital networking opportunities, relevant and timely education, and effective public relations and marketing support.

NAPEO provides a comprehensive suite of benefits for full-time employees including  health, dental, vision, 401k, flex spending, generous PTO and more. 

To Apply:

Please send your cover letter, salary requirements and resume to kmarshall@napeo.org.