Exhibitor Information

Exhibitor Information

NAPEO’s 2025 Annual Conference & Marketplace will take place at the JW Marriott Austin, Texas from October 6th to 8th.   

Event registrations are not included in the booth rental fee.  NAPEO offers three (3) registration options to choose from, and more information can be found on the rental agreement.  Review exhibitor pricing and registration information on page 10 of NAPEO's Buyers' Guide.   If you exhibited with us in 2024, we will contact you starting February 2025 to reserve booth space. Companies interested in exhibiting for the first time should email Nancy Benoudiz to be added to the contact list.

1. Exhibitor Regular Registration: $495 per person and includes access to the exhibit hall and general sessions. (Note: Booth representative registration does not include access to educational sessions beyond the general sessions and does not include the Tuesday evening event.
2. Exhibitor Full Registration: $895 per person and includes access to the exhibit hall, general sessions, breakout sessions, and the Tuesday evening event.  
3. Exhibitor Plus Full Registration: $1,850 per person and includes access to the exhibit hall, general sessions, breakout sessions, and the Tuesday evening event.  (The Exhibitor Plus Full registration type is required when a company exceeds their 3-person maximum per each 10' of booth space). 

Hotel Information:  Registered guests will receive a link to book their hotel stay under our discounted room block rate of $339/night, before taxes and fees. We encourage you to book your hotel stay early.   

Exhibitor Schedule: View our official Exhibitor Schedule (coming in March '25), please note that dates and times are subject to change. 

Exhibitor Kit:  Freeman's Exhibitor Kit will be available in July '25.  Please note that your booth package does not include electrical service. More information about electrical services can be found in the exhibitor kit. 

Exhibitor Guide: Check out the Exhibitor Guide for helpful information. (coming in June '25)

Lead Retrieval: You can explore the benefits and complete the order form if you wish to utilize this service. (coming in June '25)

Exhibitor Video Resources:  Check out our short video clips from 2024 online with answers to many FAQs. 

Registration Lists: As a valued exhibitor or sponsor, you'll have exclusive access to our event's registration list, offering a direct channel to promote your brand to Conference attendees.  This platform enables you to expand your reach, engage with attendees and tailor your marketing efforts to resonate with our PEO members. Boost your brand visibility by showcasing your products and services, elevating your presence and generating valuable leads. Sponsors and exhibitors will receive the official registration lists on the following dates: September 8th, September 22nd, and September 29th.  A post-event registration list will also be shared after the event concludes.    

Increase Brand Awareness

• Enhance your brand awareness by securing Onsite Branding.   
• Sponsor an Event at NAPEO's Annual Conference & Marketplace: You can also take advantage of sponsorship opportunities to enhance brand awareness, increase exposure to attendees, and add value to your participation in NAPEO's Annual Conference.  There are sponsorship opportunities to fit any budget or marketing plan.
  
• Advertise in PEO Insider: As an exhibitor, you have the opportunity to advertise in PEO Insider, NAPEO's monthly magazine.  Advertise in the August/pre-show issue to promote your presence in NAPEO's Marketplace and share your marketing message with thousands of PEO Insider readers before the show.

Benefits of Exhibiting at NAPEO's Marketplace

1. Develop solid sales leads through face-to-face contact with decision-makers in the PEO industry.
2. Strengthen relationships with your current clients through a direct, personal approach.
3. Introduce new products and services to the PEO industry.
4. Gain first-hand updates on PEO industry trends and market changes that will enable you to serve the needs of your clients better.
5. Evaluate your competition so you may better position yourself in the marketplace.
6. Demonstrate your commitment to, and support of, NAPEO, the PEO industry's leading trade association.
7. Develop or expand target markets.
8. Reinforce your corporate image and strengthen name recognition for your company in the PEO industry.
9. Expand your database of prospects for post-show follow-up.
10. Most importantly, increase sales and boost your profits by showcasing your services to a targeted, captive audience of buyers.

Value-Added Aspects of NAPEO's Marketplace

• Six (6) hours of concentrated non-opposed exhibit time with strategically placed food and beverage stations ensure that attendees visit all corners of the hall each day of the show!
• Wine and beer tastings during the evening hours in the exhibit hall.
• 7" x 44" ID sign, a 2' x 6' draped table with 2 side chairs, and a wastebasket for your booth.
• Three complete mailing lists of attendees provided electronically — invaluable for pre- or post-show mail/marketing efforts. (All exhibitors will be emailed two pre-conference and one post-conference mailing list).
• Exclusive opportunities to sponsor conference events, reinforcing your company's presence in the PEO industry.
• Free promotion for your company in the on-site conference program.
• Free promotion for your company on NAPEO's online exhibitor listing.
• Discounted upgrades to full registration status to provide booth personnel with access to educational sessions. 

Download the Conference Mobile App
Download the conference mobile app. Search “NAPEO” in your app store and select download. Once in the app, choose which NAPEO event you’d like to view.  (The mobile app is available two weeks before the Conference begins).

Social Media
The conference hashtag is #NAPEO25
Twitter: @napeo
Facebook: www.facebook.com/NAPEO